CI Learn receives its enrollment information directly from CI Records/PeopleSoft. However, sometimes there is the want to have additional people added to a course in a non-credit capacity. This is where the Add to Course Request Form comes in. Faculty can make a request using the form to have someone added to one of their courses. This is useful for adding people for peer observation, TA’s, etc.
Submitting the form
When submitting the form, you will need the following information
- Date Requested
- Your First and Last Name
- Your CI Email
- People to be added to your course.
Be sure to include their name and CI Email. - Permission/role requested (Selected from a dropdown).
Refer to the table below for details about different permissions/roles. - Semester (selected from a dropdown)
- Course (e.g. BIOL-100)
- Section number
Roles Key for Add to Course Request
Refer to the table below for an overview of the specified permissions that can be requested.
| Permissions Requested in Airtable | Role in Canvas | Description of permissions |
|---|---|---|
| Course Observation | Peer Observer | Allows the observer to view all course materials, published and unpublished, with no editing permissions or access to grades. |
| Editing & Viewing All Course Materials (published/unpublished) | TA | Able to view all course materials and edit content. No access to grades. |
| Embedded Peer Educator | Embedded Peer Educator | Ability to view all course materials with no editing access, no access to grades. Able to post announcements to the course and manage discussions. |
| EPE – No Grade Viewing | EPE – No Grade Viewing | Ability to view unpublished content, make announcements, manage discussions, and create/edit content in the course. |
| EPE – Grades Viewable | EPE – Grades Viewable | Grants all abilities of the EPE – No Grade Viewing role but also allows the viewing of the Grades section of the course. This is a view-only role in the grade section, there is no editing access. |
| Needs Grading Access* | TA with Grading | *Ensure that the “Why is Grade Access Needed,” field has been populated. Ask if you’re unsure. Essentially the same permissions as a Teacher role, including the ability to edit grades. |
| View Only Access (same view as student) | Auditing Student | Same permissions as a student: able to view and interact with published content in the course. Scores and submissions will appear in the gradebook. |
| Viewing All Course Materials (No editing) | Peer Observer | Allows the observer to view all course materials, published and unpublished, with no editing permissions or access to grades. |
