CI Records includes access to faculty class rosters, class permission numbers, and the grade roster.
Support Guide
The Records and Registration Office created a How to Access Your Grade Roster and Process Grades support guide that outlines the specific steps of the process.
Frequently Asked Questions
Below are several frequently asked questions about accessing your grade roster and processing grades.
Who do I contact for questions about the grade submission process?
Contact your Academic Program Analyst or the Records and Registration office at 805-437-8500
I can’t log into the system / my password is not working; who do I contact?
You can reset your password on the myCI login page. If you continue to experience problems, contact the ITS Help Desk at 805-437-8552 or by email at helpdesk@csuci.edu.
Why don’t I see any / all of my classes listed in the Faculty Center?
- Did you select the correct term for entering grades? Then, review the notes section on Term Selection (p.2) and try again.
- Contact your Academic Program Analyst to verify that you have been assigned the proper access to grade the section(s) you teach.
There are students on my grade roster who never attended/stopped attending class. What grade do I give them?
Students are responsible for withdrawing from a class. Students who stop attending class or never attended should be assigned the grade “WU” (withdrawal unauthorized). Although this WU is equivalent to an F, it is important to distinguish between an earned F and non-attendance, particularly regarding the treatment of Financial Aid.
A student has been attending my class all semester but is not on my grade roster. How do I assign them a grade?
Please get in touch with the Records and Registration office. It is the student’s responsibility to enroll by the published deadlines. However, the Records office will research the student’s situation to determine if it would be appropriate to add the student and assign the grade.
When must I have my grades entered?
All grades must be entered by 11:59 pm on the Grades Due date as indicated on the Academic Calendar. Typically grades are due the Friday after finals week each semester. Please note that the date varies for Winter and Summer sessions.
What happens if I don’t get my grades entered by the deadline?
Students suffer when there is a delay as many processes, including academic standing and graduation, depend on the timely receipt of grades. Therefore, the administrative grade “RD” (Report Delayed) will be posted to your sections. In addition, you will need to submit final grades on a Change of Grade form for each student to the Records and Registration office.
If you have extenuating circumstances that may prevent posting your grades on time, please get in touch with your Chair or Dean or the Faculty Affairs Success and Equity (FASE) office.
When will students be able to see their grades in myCI?
Grades will be available for students to view in myCI within several hours after the Grades Due deadline published in the Academic Calendar.
I just realized I made a mistake and need to change a grade. How do I do this?
- If the Grades Due deadline has not yet passed, you can access the grade roster, set the Approval Status to “Not Reviewed,” make the correction, re-approve the log and save.
- If the Grades Due deadline has passed, changes must be submitted to the Records and Registration office on a Change of Grade form. Forms are available from your Academic Program Analyst or the Records and Registration office.
