In the event of a campus closure caused by any number of factors, your ability to continue your class in the manner that you’ve planned may be impacted. This guide helps you find alternatives for these situations. Please contact firstname.lastname@example.org for help and more information.
Content adapted from Dartmouth
General Pre-Emergency Planning Tips
- At the beginning of the term/semester, send your students a welcome email that includes your contact information. Suggest that they hold on to the message until the end of the course in case they need to get in contact with you.
- Remind students to download or print a copy of the syllabus.
- Back up copies of any prepared teaching materials prior to the start of the term/semester in case you are unable to access the files on cloud-based storage systems that require network access.
- Make sure your students are familiar with tools that you may use in the case that you can’t meet in person such as Zoom and CI Learn/Canvas.
Offering synchronous lectures/meetings for my students with recordings
Zoom is a video-conferencing application where many individuals can join the same meeting and share audio and video. It also allows for screen sharing and presentation mode. There is also the option to record the session to your computer or to the cloud so that you can upload or link to it within Canvas for individuals to view on demand.
Equipment you will need:
- A device with a good internet connection. Mobile and computer devices are supported.
- Headphones or earbuds (optional)
- Microphone (if possible, a separate microphone can be better than your device’s built in)
- Web camera (optional, preferred for face-to-face contact)
- Check out our recommended Zoom hardware page for more specifics
A few tips and tricks:
- As the host of the Zoom meeting, you can mute participants when their background noise becomes distracting.
- Zoom has a breakout room feature that allows you to put students into small groups and then bring them back for large discussion.
- View our Zoom best practices page for more.
Consider importing our template(s) from Canvas Commons for use in your course. We have a template for communicating your Zoom office hours to students and for helping students set up and use their Zoom accounts.
Pre-recording asynchronous lectures and videos for my students
Using Zoom recordings is a simple way to record your voice and screen and upload your video to a place where students can view it in Canvas. It also has a digital whiteboard feature that can be used by you and your students. If you’re looking for a more robust option with editing features for recording lecture materials, we recommend Camtasia; which can be downloaded and installed for free.
A few tips and tricks:
- Consider using a microphone if at all possible to increase sound quality. A simple solution to this is using headphones with an inline microphone that you might have for your phone.
- Zoom cloud recordings can produce automatic transcriptions that are searchable. Watch this short video to find out how this feature works and how to enable it in your Zoom account.
- Some instructors draft scripts before recording, others might refer to a brief outline or try a few takes before completing a recording with which they are happy.
Using CI Learn/Canvas to Communicate, Engage, and Assess Your Students
Canvas has a great, up-to-date library of guides to help you…
- Create and collect assignments/projects, provide students feedback, and share student grades.
- Communicate individual grades, category grades, and total grades with students.
- Communicate with your class using course announcements. Canvas Announcements will email the students, so long as their notification settings don’t prevent it, and include a copy of the announcement on your course site. Alternatively, you can get the student roster with emails from CI Records (located within myCI) and use your CSUCI email to communicate with your students.
- Create online quizzes, tests, or exams. You also have the ability once a Quiz is published to provide extra time and other accommodations that might be in place for specific students via DASS.
Considerations for On-Campus Resources
In the event of a campus closure, it is important to consider how and if your students need to use resources that are only available on campus. This includes items such as textbooks on print reserve at the library, laptops, tutoring services, etc. The Fair Use copyright exemption allows instructors to copy 10 percent or one chapter of a textbook. Some intentional, limited, and specific latitude may exist in interpretation of Fair Use in emergency situations. According to guidance offered by copyright librarians and the American Library Association, “… making materials available and accessible to students in this time of crisis will almost always be a fair use.” As long as you limit the increased availability of print materials to the specific needs of your class at this specific and unique time of crisis, copyright law is being interpreted as supporting your efforts.