Scheduling a Meeting

In Zoom there are two primary roles: the Host and the Participant. The host is the person who schedules the meeting to occur in his/her Zoom room. Participantsinclude all individuals who join the meeting.

Scheduling a Meeting

You can schedule a meeting from the Zoom web portal or directly from the application.

From the Zoom Web Portal

  • Login to Zoom via myCI
  • Click ‘My Meetings’ on the left side of the page
My Meetings link in Zoom web portal
  • Give your meeting a title and select the meeting options you want enabled
Schedule a meeting workflow
  • Click ‘Save’ to finish
  • Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select ‘Copy The Invitation’ to send out the invitation. Clicking ‘Copy the Invitation’ will open up a window where you can copy the full invitation to send out via email.

From the Zoom Application

  • Launch the application on your computer
  • Click the ‘Schedule’ button
Schedule button in Zoom application
  • Select your meeting settings
Zoom meeting settings window
  • Click the ‘Schedule’ button to finish
  • The meeting will be scheduled and now appear in the ‘Meetings’ section of the application, located at the top of the Zoom window.
Meetings button in Zoom application
  • If you selected a calendar, such as Outlook, while scheduling, a new window will open where you can copy the meeting invitation.
  • Meetings that are scheduled for the current day will appear on the Zoom application’s main screen in the upcoming meetings panel on the right
Upcoming meetings screen on Zoom application homescreen
Updated on March 5, 2019

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